Promoting Your Event

The University Union provides several locations for student organizations (identified as such by Student Organizations & Leadership), as well as Sacramento State departments, to promote campus events. Please do not rely on the following resources as your ONLY method of marketing.

Information Desk literature table in the 1st floor lobby

Guidelines:

  • Events must be open to the general public, whether free of charge or ticketed.
  • All materials must clearly indicate the sponsoring organization, group, or department and a public contact (phone, email, website) for more information about the eventThe University Union has the right to review and disallow any submitted materials which is not deemed appropriate.
  • Materials will not be saved or archived once collateral has expired. The University Union will not be responsible for returning unused materials.
  • All materials must be 8.5” x 11” or smaller.

To Submit:

Please drop off material to the Union Administration office, 3rd Floor of the Union, no later than 2 weeks prior to your event.

Enclosed Glass Cases near the Redwood Room

Guidelines:

  • Events must be open to the general public, whether free of charge or ticketed.
  • All materials must clearly indicate the sponsoring organization, group, or department and a public contact (phone, email, website) for more information about the event.
  • The University Union has the right to review and disallow any submitted materials which is not deemed appropriate.
  • Materials will not be saved or archived once collateral has expired. The University Union will not be responsible for returning unused materials.
  • All materials must be no smaller than 8.5” x 11” and no larger than 11”x 14”.

To Submit:

Please drop off ONE poster to the Union Administration office, 3rd Floor of the Union, no later than 2 weeks prior to your event.

Student Organization & Department Event Monitors (SOD Screens)

There are three SOD screens on campus. They are located:

  • In the University Union, next to the staircase by Eco Grounds, 1st Floor
  • In the University Union, to the left of the Info Desk, 1st Floor
  • In the WELL, in the main lobby area, 1st floor

Guidelines:

  • Events promoted on the monitors must be open to the general public, whether free of charge or ticketed. The events must take place on campus.
  • Submissions should be easily readable within a 10 second time frame of display.
  • Images should represent a single event, or several activities which comprise an event taking place on a given day or multiple days. Activities which comprise an event spanning a week, an entire calendar month, or semester will not be displayed, due to the breadth of information and the readability of the information and time allotments for display. Events of this nature should be broken down into smaller segments for promotion on the monitor.
  • All materials must clearly indicate the sponsoring organization, group, or department and a public contact (phone, email, website) for more information about the event.
  • The parent organization for both facilities, Union WELL, Inc., has the right to review and disallow any submitted artwork containing content which is not deemed appropriate (illegible, inappropriate language/images, or messages which are derogatory or exclusionary of specific groups or individuals).
  • Approved submissions may not be displayed until two weeks prior to the event date. However, we encourage you send your submissions in early.
  • Event submissions will not be saved or archived. All files will be deleted immediately following the event.

To Submit:

  • All files should be in JPEG format. The optimal file dimensions are 1280 x 720 (pixels) or 17.78" tall x 10" wide, which will take full advantage of the screen size. Letter size (8.5 x 11) and tabloid size (11 x 17) may also be submitted, but will only be shown proportionally on the screen.
  • All artwork should be oriented vertically. Horizontal submissions will not be displayed.
  • All submissions should be sent as an email attachment to promo@csus.edu, with a subject line that reads, “For SOD Monitors Posting.”
  • The body of the email must include the contact name, email, and phone number of the person submitting the content.
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