On-Campus Organizations

How to Request Meeting/Event Space in The University Union

All requests must be in writing. We accept requests in three forms:

  • Email events.union@csus.edu
  • Fax: (916) 278-7503
  • Walk-in: Our office is located on the third floor of the University Union.

Requests must provide the following Information:

  • General Information
    • Brief description of meeting/event.
  • Contact information. This should be for the person making the request and the authorized signer, if different from requestor.
    • First and last name
    • Phone number (and fax if applicable)
    • Mailing address
    • Email address
  • Detailed Information about the event
    • Day & date
    • Event start and end time
    • Early or late access needed to room (if different from actual event time)
    • Event title
    • Specific room(s) desired (if known)
    • Anticipated number of people to attend
    • Admission/participation/registration fee (if any)
    • Basic set-up type desired
    • Audio-visual equipment needed (if applicable)
    • Food arrangements required (if applicable)

*Student requests for anything other than a general business meeting must start with an Advisor from the Student Organizations & Leadership Office.

Other Important Information

  • Student Organizations – For Special Events (anything other than a general meeting), please start with your Student Organizations and Leadership advisor.
  • University Departments – If working with an off-campus group, this is considered a “University Sponsored” event. Please contact the Event Services Office to discuss details and appropriate room rates.  Departmental rates are only available for events which are initiated, planned and executed by a campus department/center/program.
  • University Departments can book special events up to 18 months in advance.
  • Student Organizations can book special events up to 24 months in advance.
  • Regularly scheduled General Meetings are booked twice a year in April and November for the following semester.
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