On-Campus Organizations

How to Request Meeting/Event Space in The University Union

General Information
- Brief description of meeting/event.
Contact information. This should be for the person making the request and the authorized signer, if different from requestor.
- First and last name
- Phone number (and fax if applicable)
- Mailing address
- Email address
Detailed Information about the event
- Day & date
- Event start and end time
- Early or late access needed to room (if different from actual event time)
- Event title
- Specific room(s) desired (if known)
- Anticipated number of people to attend
- Admission/participation/registration fee (if any)
- Basic set-up type desired
- Audio-visual equipment needed (if applicable)
- Food arrangements required (if applicable)

*Student requests for anything other than a general business meeting must start with an Advisor from the Student Organizations & Leadership Office.

Student Organizations – For Special Events (anything other than a general meeting), please start with your Student Organizations and Leadership advisor.
University Departments – If working with an off-campus group, this is considered a “University Sponsored” event. Please contact the Event Services Office to discuss details and appropriate room rates. Departmental rates are only available for events which are initiated, planned and executed by a campus department/center/program.
University Departments can book special events up to 18 months in advance.
Student Organizations can book special events up to 24 months in advance.
Regularly scheduled General Meetings are booked twice a year in April and November for the following semester.